2. Your Acceptance of These Terms
3. Personally Identifiable Information
There are cases where we may ask you for personally identifiable information such as your name, mailing address, email address, and telephone number. We request personally identifiable information for feedback forms, surveys, our E-Zine and for other services that require registration or subscription. We will not collect any personally identifiable information about you unless you provide it to us voluntarily. When you provide us with personally identifiable information, Passport Health may:
- store and process that information to better understand your needs, customize your experience, and improve our products and services;
- use that information to contact you via email and postal mail for informational, marketing, and promotional purposes;
- disclose that information to third parties who need such information to provide products and services that you have requested;
- disclose that information to third parties when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either
intentionally or unintentionally) Passport Health’s rights or property, other users of the Web Site, or anyone else that could be harmed by such activities; and
- disclose that information to third parties when we believe in good faith that the law requires it.
We and our franchisees may also collect your personal health information, which we may use for administrative purposes, to remind you of a scheduled appointment, to remind you that you are due for an appointment, to provide you with services, to evaluate the quality of care and to contact you when necessary.
4. Financial Information
Passport Health may ask you for your credit card number and expiration date when you or order goods or services from our travel accessories Web Site www.thetravelaccesories.com . We will use your credit card information for processing orders and may share this information with credit card processing companies and any other third party that may need the information to process your orders. These organizations have their own privacy and data collection practices, and we have
no responsibility for these independent policies.
5. Non-Personally Identifiable Information
Passport Health may also collect information about you that is not personally identifiable. This type of information includes your age, gender, zip code, area code, interests, and preferences. We will not collect any such information about you unless you provide it to us voluntarily. We may share this information in the aggregate with advertisers, business partners, sponsors, and other third parties. For example, we may inform a partner that the users of the Web Site are x percent females and y percent males. These data are used to customize our Site’s content. We will also use the data to make visits to the Site easier, quicker, and better for you and our other users. We also may track certain information about your visit to the Web Site, including (without limitation) pages viewed, clickstreams, and searches. Such information is gathered in aggregate and is not linked to any specific users.
6. Other Special Circumstances
Contests, sweepstakes, or other promotions to the Site may have separate privacy practices with regard to the information collected in connection with entering or participating in any such event. You will have a choice of whether or not you would like to allow certain information to be shared with third parties that may have a product or service of interest to you.
7. Modification of Information and Opt-Out
If you registered to receive Passport Health E-zines we may occasionally send you e-mails about current outbreaks that may affect travel destinations, new vaccines entering the market and new products and services we believe may be of interest to you. If you do not want to receive such mailings, there is a simple one-click unsubscribe from any email you receive from Passport Health.
8. Information Collected Automatically
Passport Health may also automatically collect non-personally identifiable information about your use of the Web Site, such as the domain from which you access the Internet (for example, aol.com, if you are connecting from an America Online account), the date and time you access the Site, and the Internet address of the website from which you linked directly to our Site. This information will not be linked to personally-identifiable information. We may use this information to analyze and enhance our Web Site and for security purposes and we may aggregate this information and share the aggregated information with business partners, sponsors, and other third parties.
9. Storage and Protection of Client Information
Some or all of the personal information, including personal health information, which we collect may be stored or processed on servers located in the United States, whose data protection laws may differ from the jurisdiction in which you live. As a result, this information may be subject to access requests from the Government of the United States and courts of law enforcement according to laws in those jurisdictions. Subject to applicable laws in such other jurisdictions, we will use reasonable efforts to ensure that appropriate protections are in place to require the data processor in that jurisdiction to maintain protections on the personal information that are equivalent to your jurisdiction in Canada. Information sent to another jurisdiction may still be accessed by Canadian law enforcement, courts, or national security personnel. By using the Web Site you consent to the disclosure of personal information as may be required by section.
10. Information Placed Automatically On Your Computer’s Hard Drive
11. PIPEDA Compliance
Passport Health adheres to PIPEDA. Before your visit to Passport Health, you will have to sign and agree to our PIPEDA Policy and Consent Form. The form will be made available to you electronically once you make an appointment at Passport Health. A copy of this form is also available at each of our offices and can be completed at the time of the appointment if it was not completed electronically prior to the appointment. You can view the form by clicking here.
12. Links to Other Web Sites
The importance of security of all personally identifiable information associated with our users is of utmost concern to us. Unfortunately, no data transmission over the Internet can be guaranteed to be secure. As a result, while we strive to protect your personally identifiable information, we can’t ensure or warrant the security of any information you transmit to us or from our online products or services, and you do so at your own risk. However, once we receive your personally identifiable information, we will take reasonable efforts to ensure its security on our systems.
As a client, you will be asked to complete an online clinical intake form through our EMR system (Passageware). The information, including personal health information, kept in the EMR is encrypted and password protected. You will be assigned a temporary password and login so you can access the EMR to complete your clinical intake form prior to your appointment. We recommend that you do not divulge your password to anyone. Passport Health will never ask you for your password in an unsolicited phone call or email. Ultimately, you are responsible for maintaining the secrecy of your passwords and any account information. Remember to sign out of your account on the Web Site and close your browser window when you have finished your work. This will ensure that others cannot access our personal information and correspondence if your computer is accessible to others, if you share a computer with someone else, or if you use a computer in a public place like a library or Internet cafe.
14. Whom to Contact
260 Adelaide Street East, Box 15
Toronto, Ontario, Canada